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Special Events

Special Event Policy

Farr West City requires a special event permit for all temporary events that use City property or facilities.

A special event permit is required for any:

  • Entertainment event, parade, carnival, circus, dance, musical event, rodeo, fighting event, live show, fair, concert, block party, filming event, or outdoor sales event — whether for-profit, non-profit, or charitable — held on Farr West property
  • Event that uses city property such as roads, sidewalks, or parks (including block parties)
  • Event that sells merchandise, food, or beverages on City property
  • Event that uses amplified sound
  • Event that uses temporary structures, stages, tents, bounce houses, amusements, or equipment
  • Event that requires traffic mitigation or security, including the placement of "no parking" signs in a public right-of-way

Only one special event permit per park or facility is issued within a 30-day period to limit impact on public use of parks.

Permit Process

  1. Submit application and application fee to Farr West City.
    • 60 days before an event with less than 500 people
    • 90 days before an event with more than 500 people
  2. Attend the special event approval meeting with the Farr West City Parks Committee.
  3. Pay the event damage deposit, special event fee, and facility rental, then sign the event contract upon receiving approval.
  4. Provide all applicable special event documentation — proof of insurance, mass gathering permit, tax commission temporary event license, etc.

Deadlines

Standard Events (under 500 attendees)

Item Deadline
Application + paid application fee At least 60 days before first event date
Special event, damage deposit, and rental fees Paid in full at least 14 days in advance
Proof of insurance and additional insured endorsement At least 7 days in advance

Large-Scale Events (over 500 attendees)

Item Deadline
Application + paid application fee At least 90 days before first event date
Special event, damage deposit, and rental fees Paid in full at least 30 days in advance
Proof of insurance and additional insured endorsement At least 14 days in advance
Mass Gathering Permit (events of 1000+) At least 7 days prior to first event date

Fees

Item Cost
Standard event fee (under 500) $75
Large-scale event fee (over 500) $150
Refundable application fee $25*
Damage deposit $100

The application fee is refunded if the event is not approved by the Parks Committee. It is non-refundable if the event is approved.

Facility rental is separate from the event fee.

Documents